Configuring your Lovenote Websites Email via Gmail

Here are the directions for configuring your Lovenote Websites email address in Gmail. Please make sure to follow all of the steps to ensure your email settings are complete.

Skip to section: Sending your Email | Receiving your Email | Creating an Email Signature | Changing your Label Color

Sending your Email via Gmail 

Please note: all of these settings MUST be done on a computer, with Pop-up windows enabled. The Chrome browser is recommended.

In order to send email as your new email address, you first need to configure your SMTP (outgoing email) settings. This will enable Gmail to communicate with the Lovenote Websites email server, where your emails are housed and backed up.

Step 1.

Locate and click on the cogwheel icon on the top right corner of your Gmail window.

Step 2.

Once you click on the cogwheel, this menu will appear. Click the See all settings button.

Step 3.

In the Settings window, click on the Accounts and Import tab (the 4th option in the titles list).

On the left side, look for the Send mail as: section.

Click on the Add another email address link.

Step 4.

A new browser window will pop-up. (If the window doesnt pop-up, here is how to enable Pop-ups.)

    • In the Name: field, type the name you would like your emails to come from. (e.g. Julie Arnold).
    • In the Email address: field, type in your entire new email address (e.g. julie@pierlightmedia.com).
    • Uncheck the Treat as an alias checkbox.
    • Click Next Step >>.

 

Step 5.

In the same pop-up window, you will have to enter in some information to communicate with the server.

    • In the SMTP Server: field, type in mail.lovenotewebsites.com
    • Change the Port: number to either 465, 25, or 2525. (Try 465 first.)
    • In the Username: field, type in your entire email address (e.g. julie@pierlightmedia.com).
    • In the Password: field, type in your new email password, NOT your gmail password.
    • Click on the Secured connection using SSL (recommended) radio button.
    • Click Add Account >>.

 

Step 6.

Disregard this step for now and click on Close window.

Step 7.

Within the next 24 hours, you will receive an email from Gmail Team

Open this email.

Step 8.

In the 3rd paragraph of this email, there is a long link that they give you to verify that you want to send email from your new domain via Gmail.

Click on that long link.

Step 9.

This email will open a new window to verify that you agree to give Gmail permission to send email from your new email address.

Click the Confirm button.

After clicking confirm, the new window will then acknowledge that you have given Gmail permission to send email from your new address.

You can either close this window or click the link to return to your Gmail window.

Step 10.

Back in the Accounts and Imports tab, you will see that your email address has been populated in the Send mail as: section.

Click on the Reply from the same address the message was sent to radio button so you dont accidentally send email from your Gmail account when replying to emails that were sent to your new email address.

Step 11:

Compose your first email with your new email address.

Select the new email address from the dropdown menu in the From: field.

Test it by sending it to an alternate email address of yours—or to a friend or colleague, and then asking them to reply to the email (with images attached)—so you can see if the formatting & signature look ok.

If you have created an email signature (explained below), it will populate in the New Message window once you have selected your new email address from the From: dropdown menu. (I’ve made it a habit to select the new email address first, before writing my email, to make sure the signature appears in my email window correctly.)

Receiving your Email via Gmail 

Please note: all of these settings MUST be done on a computer, with Pop-up windows enabled. The Chrome browser is recommended. 

In order to receive email from your new email address, you first need to configure your POP3 (incoming email) settings. This will enable Gmail to communicate with the Lovenote Websites email server, where your emails are housed and backed up.

Step 1.

Locate and click on the cogwheel icon in the top right corner of your Gmail window.

Step 2.

Once you click on the cogwheel, this menu will appear below it.

Click the See all settings button.

 Step 3.

In the Settings window, click on the Accounts and Import tab (the 4th option in the titles list).

Scroll down and look for Check mail from other accounts: section on the left side.

Click on the Add a mail account link.

Step 4.

A new browser window will pop-up. (If the window doesn’t pop-up, here is how to enable pop-ups.)

    • In the Email address: field, type in your entire email address (e.g. julie@pierlightmedia.com).
    • Click Next >>.

 

Step 5.

In the same pop-up window, you will have to enter in some information to communicate with the server.

    • In the Username: field, type in your entire new email address (e.g. julie@pierlightmedia.com).
    • In the Password: field, type in your new email’s password, NOT your gmail password.
    • In the POP Server: field, type in mail.lovenotewebsites.com
    • Change the Port: number to either 995 or 110. (Try 995 first.)
    • Check both Leave a copy of retrieved message on the server. and Label incoming messages. (Instructions for changing your label color are outlined below.)
    • Click Add Account >>.

This window will disappear after this step.

Please note:

Emails may take up to an hour to reach you via Gmail until a frequency pattern has been established. Click on this refresh icon in your Gmail window to tell the servers to retrieve your new domain email so you can access it via your Gmail.

In the event that you are waiting for an email to come through via Gmail and the refresh icon isn’t working fast enough for you, you can try this via the Accounts and Import tab in your Settings window.

Scroll down and look for Check mail from other accounts: and click on the Check mail now link under your new domain’s email address. This will instruct the servers to retrieve your new domain email so you can access it via your Gmail, and can work faster than the refresh icon does.

Creating an Email Signature in Gmail

Please note: all of these settings MUST be done on a computer. The Chrome browser is recommended.

In order to personalize the emails that you are sending, its always a good idea to set up an email signature for your new email address.

Step 1.

Locate and click on the cogwheel icon in the top right corner of your Gmail window.

Step 2.

Once you click on the cogwheel, this menu will appear below it.

Click the See all settings button.

Step 3.

In the Settings window, click on the General tab (the 1st option in the titles list).

Scroll down and look for the Signature: section on the left side.

Click on the + Create new link.

Step 4.

The Name new signature dialog window will appear. Type in a name for your new signature (it doesnt matter what it is; I just used XXX for this example) in this entry field.

Click Create.

Step 5.

Once you click create, the dialog window will disappear, and you can type in the information you would like to have in your new signature in the box on the right.

Step 5a.

Feel free to style your new signature with different type styles, sizes and colors by using this feature in your signature editor (the styling pane has all sorts of styling options to choose from).

Step 5b. (optional)

To add a logo or another image to your signature, place your cursor in the spot where you’d like it to appear in your signature, and then click on the Insert image icon in the styling pane below.

Make sure that your image has been uploaded to a permanent website (e.g. on your domain; we can help you with this step if you’re unsure).

Step 5b. (optional)

This dialog window will appear.

Click on Web Address (URL) in the top right corner.

Enter the URL where your logo file resides. If your URL is correct, the image will show in this window, similar to what is shown in this screenshot.

Once that image shows in the window, click Submit.

If the image doesn’t show up in the window, please contact us; we can help.

Step 6.

To assign your new signature to your new email address, click on the top dropdown menu that’s titled EMAIL ADDRESS below the signature editing box.

Click on your new email address to choose/highlight it.

Step 7.

Once your email address has been assigned to the signature, you must also assign the new signature to your incoming emails by clicking on the bottom left dropdown menu that’s titled FOR NEW EMAILS USE, below the EMAIL ADDRESS dropdown menu.

Click on the name of your new signature to choose/highlight it.

Step 8.

Also, you must assign the new signature to the emails you reply to by clicking on the bottom right dropdown menu that’s titled ON REPLY/FORWARD USE, below the EMAIL ADDRESS dropdown menu.

Click on the name of your new signature to choose/highlight it.

Uncheck the Insert signature before quoted text in replies and remove the “–” line that precedes it. (That’s my preference; you can check it if you prefer that look instead.)

Step 9.

Once you are done styling and assigning your new signature, scroll all the way to the bottom of the Settings window.

Click Save Changes.

Step 10:

Compose your first email with your new email address.

Select the new email address from the dropdown menu in the From: field.

Test it by sending it to an alternate email address of yours—or to a friend or colleague, and then asking them to reply to the email (with images attached)—so you can see if the formatting & signature look ok.

Your new email signature will populate in the New Message window once you have selected your new email address from the dropdown menu. (I’ve made it a habit to select the From: email address first, before writing my email, to make sure the signature appears in my email.)

Changing your Label Color in Gmail

Please note: all of these settings MUST be done on a computer. The Chrome browser is recommended.

Having 2 or more email addresses that are managed via your Gmail can be confusing. By changing the label color, you will be able to find & sort your new emails quickly.

In order to change the color of the label of your new email address, hover your mouse over the new email address in your left-side Gmail menu.

3 dots will appear. Click on the 3 dots.

A dialog box will appear on the right. Hover your mouse over Label color, and a 2nd dialog box will appear to the right of the the 1st dialog box.

Choose the color you will like your label to be by clicking on a color in the 2nd box on the right. As you can see, I chose green for this label. Alternately, you can click on Add custom color and experiment with different color schemes for all of your labels.

Doing this will help you distinguish emails that you receive from your new email address and emails that were sent directly to your Gmail address.